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Billing And Collection Specialist

Company: G4S
Location: Jupiter
Posted on: April 6, 2021

Job Description:

Job Introduction: The world's leading private security organization, G4S, has an immediate job opportunity for a Billing and Collection Specialist. As a Billing and Collection Specialist, you will be responsible for creating project numbers into PeopleSoft for project tracking and billing purposes. This position will be responsible for recurring monthly invoice production for Strategic Account projects for management and billing purposes, open billable events into the accounting software, maintenance of tracking sheets for financial purposes, and providing support to the Field Directors. Additionally the position requires ongoing collection efforts for all clients as well as documenting payment updates and working closely with internal financial support departments, serving as a liaison. Other duties include providing basic support for accounts receivable and payable for strategic accounts including entering requisitions for purchase orders, scanning and filing, reviewing the aging account receivables regularly and sending notifications to client, while providing support service to the Manager, team Leads and Business Development and Administrative Director. Other duties may include:

  • Preparation of quotes, invoices and other financial documents
  • Prepare accurate communication via email to employees, Directors, and clients
  • Assist with shared drive
  • Maintaining Excel spreadsheets
  • All other duties assigned G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more. As a full time employee of G4S, you will be entitled to the following benefits:
    • Major Medical, Dental and Vision
    • Paid vacation
    • 401K
    • Opportunities for additional training to aid in your professional development As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development. Further, as a current employee you will be eligible to participate in large group rates for the following benefits:
      • Critical Illness
      • Accident Insurance
      • Whole Life Insurance
      • Individual Short-Term Disability
      • Pre-Paid Legal Services
      • Identity Theft Services
      • Pet Insurance In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!
        • RxCut Pharmacy Discount Program
        • Doctor on Demand
        • Qualsight LASIK Savings
        • Perks at Work: G4S Employee Discount Program
        • Alliant Credit Union
        • Purchasing Power
        • Active & Fit: G4S Fitness Center Membership
        • FinFit: Financial Wellness Program
        • DailyPay: Access your pay when you need it G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally. Role Responsibility: Specific Duties and Essential Functions
          • Identify and communicate daily all actionable items in order to support project management, billing and invoicing to provide necessary documentation in support of client needs
          • Provide timely communications and actionable information to Manager and Director in order to maintain revenue forecasts, purchase order funds and accounts receivables
          • Analyze balance sheet accounts to assure correctness, compliance with IFRS, proper functioning of controls as well as the financial well being of the company
          • Control and maintain Customer Relations Module (CRM) and finance data for client all aspects of master data update and control
          • Create and assign project numbers and complete data entry regarding revenue and associated costs, generate invoices based on specific client requirements and submit to client
          • Establish relationships with internal and external partners to assist clients and Field Directors to closely manage billable projects to ensure monthly expenses and revenue match; act as liaison for finance and Corporate Risk Services
          • Validate, control, approve/reject all requests for change, activation, and update. Liaise with internal Strategic Account Managers, customer counterpart, and field personnel
          • Manage accounts receivables for Strategic Accounts and collaborate with internal and external customers to receive or apply payments; follow up with collection efforts for accounts in arrears.
          • Prepare accurate communication via email to employees, Directors, clients, and vendors
          • Assist with maintenance of documents in the shared team drive
          • Assist with administrative, billing or operational duties as needed The Ideal Candidate: Education, Licenses and Certifications Required
            • Must possess one or more of the following:
            • Associates' degree in criminology, criminal justice, political science, international studies, national security, business, accounting, finance or any other related field
            • High School diploma or equivalent with a minimum of three (3) years of relevant military, government, security industry, or corporate experience in finance, administration, or project management Type and Length of Specific Experience Required:
              • Must possess strong intermediate to advanced Microsoft Office skills, specifically Excel Skills Required
                • Proficient computer skills including Microsoft Office
                • Effective oral and written communication skills
                • Active listening skills
                • Ability to assess and evaluate situations effectively
                • Ability to identify critical issues quickly and accurately
                • Attention to detail Other
                  • Must be at least 18 years old or the minimum age required by the state, if higher
                  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
                  • Must possess:
                  • Must possess strong PC and Microsoft Office skills
                  • Must possess the ability to work independently while also being a team player
                  • Must possess strong interpersonal skills
                  • Must possess strong analytical skills
                  • Strong attention to detail with accuracy
                  • Must possess a highly polished and professional demeanor
                  • Must possess superior customer service skills
                  • Subject to a drug screen to the extent permitted by law
                  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military Physical Requirements and Environment Environment: Indoor; minimal to no exposure to extreme temperatures is expected Major activity: Sitting, speaking, listening, observing; computer and telephone use Physical efforts to carry out job duties: Sitting. Minimal to no stooping or kneeling. About the Company: EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity G4S is an Equal Opportunity/Affirmative Action Employer and an Alcohol- and Drug-Free Workplace G4S will consider qualified applications with criminal histories in a manner consistent with applicable federal, state, and local laws. If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265. To receive an update on your application status, please contact our local office by following this link:

Keywords: G4S, Jupiter , Billing And Collection Specialist, Accounting, Auditing , Jupiter, Florida

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