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Administrative Assistant - Javelin Program

Company: G4S
Location: Jupiter
Posted on: March 12, 2020

Job Description:

Job Introduction:The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Assistant.The Administrative Assistant will provide administrative support to the program management and the program team. This position will interpret program policies and procedures; and independently plan, organize, and carry out work assignments. The Administrative Assistant must have the ability to analyze and prepare fiscal, financial and statistical records and reports, communicate effectively both orally and in writing, and maintain positive business relationships with other employees, consultants and suppliers.This position will work with information that is both sensitive and confidential in nature and review the work of others as assigned. The Administrative Assistant operates as a coordinator to perform administrative duties for the Javelin program as they interact with the program management, program team members, IT team members, business team members and suppliers of goods and services. G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.As a full time employee of G4S, you will be entitled to the following benefits: Major Medical, Dental and VisionPaid vacation401KOpportunities for additional training to aid in your professional developmentAs an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development. Further, as a current employee you will be eligible to participate in large group rates for the following benefits: Critical IllnessAccident InsuranceWhole Life InsuranceIndividual Short-Term DisabilityPre-Paid Legal ServicesIdentity Theft ServicesPet InsuranceIn addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay! RxCut Pharmacy Discount ProgramDoctor on DemandQualsight LASIK SavingsPerks at Work: G4S Employee Discount ProgramAlliant Credit UnionPurchasing PowerActive & Fit: G4S Fitness Center MembershipFinFit: Financial Wellness ProgramDailyPay: Access your pay when you need itG4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.Role Responsibility:Specific Duties and Essential FunctionsPrepare program expenses, budgets and forecasts; prepare budget projection reporting to company and client management groupsAssist with the onboarding of new program team members; interviews, building access, system access, seating locations, computer and telecommunication equipment;Receives, sorts, analyzes, and summarizes material for the preparation of reports; maintains Javelin program documentsCoordinate and schedule meetings, training sessions, workshops, team meals, hotel accommodations etc.Coordinating team members schedules, status reports and hours workedWork with program requisitions through purchase order to payment processing including supplier interactionsSupport various program functions as needed; application and data testing, data validation, data cleansing, data capture, etc.Perform special projects for the program, to include projects supporting the businessPerform administrate duties (e.g., answering phones, providing information to employees, fingerprinting, customer service)The Ideal Candidate:Education, Licenses and Certifications RequiredMust possess a high school diploma or equivalentType and Length of Specific Experience RequiredMust possess experience in administrative or human resources-related fieldWork history to include demonstration of each of the following:High level of computer literacy with business productivity systems (Word, Excel, PowerPoint)Ability to handle multiple demands for time, energy and resourcesAbility to author, review and edit business documents, presentations and spreadsheetsPerform administrative duties of a difficult nature involving considerable variety and complexity of assignments, requiring independent judgment in applying guidelines to work situationsDesire to be proactive and create a positive experience for othersSkills RequiredProficient computer skills including Microsoft OfficeEffective oral and written communication skillsActive listening skillsAbility to assess and evaluate situations effectivelyAbility to identify critical issues quickly and accuratelyAttention to detailOtherMust be at least 18 years old or the minimum age required by the state, if higherMust be a U.S. citizen or a foreign citizen authorized to legally work in the United StatesExcellent verbal and written communication skills as well as listening skillsAptitude in learning new software applications quickly and with minimal directionGood analytical and negotiation skills with close attention to detailExcellent interpersonal and motivational skillsAbility to interact professionally with a diverse group of peopleAbility to work well within a team and follow direction from management and team leadsAttention to detailRegular attendance and punctualitySubject to a drug screen to the extent permitted by lawMust be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior militaryPhysical Requirements and EnvironmentEnvironment: Office; minimal to no exposure to extreme temperatures is expectedMajor activity: Working on PC while sittingPhysical efforts to carry out job duties: Limited, to include some standing, bending, limited stretching and reaching.About the Company:EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender IdentityG4S is an Equal Opportunity/Affirmative Action Employerand an Alcohol- and Drug-Free WorkplaceG4S will consider qualified applications with criminal histories in a manner consistent with applicable federal, state, and local laws.If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.To receive an update on your application status, please contact our local office by following this link: http://www.g4s.us/en/Contact-Us/Local-Offices

Keywords: G4S, Jupiter , Administrative Assistant - Javelin Program, Administration, Clerical , Jupiter, Florida

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