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Office Administrator

Company: JENOPTIK Optical Systems
Location: Jupiter
Posted on: January 10, 2022

Job Description:

RESPONSIBILITIES INCLUDE (BUT ARE NOT LIMITED TO):
Provide consistent and professional communication and customer service to customers, prospects, vendors, parent company and subsidiaries who are contacting JENOPTIK
--- Answer incoming calls
Direct the caller to the appropriate party
Take detailed messages when necessary
Screen calls for solicitors
Assist employees, customers, and vendors with general company information
Determine which person prospects need to speak with and send detailed email
--- Greet/direct visitors and employees
Sign in/out process and generate employee badges
Assign Wi-Fi passwords for Guests, Contractors and Vendors
Maintain lobby appearance and visual displays
--- Ensure that all visitors, contractors and customers adhere to JENOPTIK's Badging Policy
--- Support the Executive team as needed (President, VPs)
--- Support Marketing and HR Team with special projects and internal communications and company events
--- Assist with travel arrangements on an as needed basis
--- Arrange catering for business lunches & make restaurant reservations as requested
--- Set up beverages and lunches in conference rooms, ensure cleanliness of meeting room
--- Daily clerical duties supporting various departments
--- Retrieve mail from outside mailbox, stamp and distribute - for remote employees, scan and email items to employee
--- Performs all other duties as assigned

REQUIREMENTS:
--- High School Diploma;
--- Minimum 3 years administrative experience
--- Positive attitude, action oriented, takes ownership of tasks & responsibilities
--- Self-motivated, fast learning, adaptable, with approachable demeanor and customer service orientation, remains calm under pressure, meets deadlines
--- Able to interact with multiple and diverse personality types
--- Team player - flexible, willing to contribute effort and skill in any way, to assist
--- Proficiency in Microsoft Word, Excel, Outlook, & PowerPoint
--- Excellent communication skills, both verbal and written
--- Absolute ability to exercise discretion, and maintain confidentiality
--- Must possess "soft skills": conflict resolution, personal effectiveness, creative problem solving, independent thinking, team building, influencing skills, initiative
--- U.S. Citizen or Qualified U.S. Worker

PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use of hands or fingers to handle, or feel objects, tools or controls and keyboarding; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Keywords: JENOPTIK Optical Systems, Jupiter , Office Administrator, Administration, Clerical , Jupiter, Florida

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