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Administrative Assistant

Company: Ultimate Staffing
Location: Jupiter
Posted on: January 20, 2023

Job Description:

We are currently partnered with an elite engineering firm whose mission is to offer an alternative extrusion solution. We have engineers and master machinists on staff to answer your questions. We do not have salesmen to take up space as a middleman to give the best pricing for our clients. Currently we are looking for a full-time Administrative Assistant.Reports to: Office ManagerAdministrative Job Responsibilities:

  • Coordinates meetings, conferences and assists with appointments for the office manager.
  • Clerical duties include answering phones, filing, labeling, and QuickBooks
  • Welcome and greet all guests entering the office, determine nature/purpose of visit, and direct to specific destination.
  • Assist with bookings, payments, and application process
  • Receives and responds to correspondence.
  • Reconciles and processes invoices, requisitions, and purchase orders.
  • Responds and receives all inquiries from clients.
  • Maintains and keep in order of the assignments, copy/work room/ supply cabinets, and replenishes supplies as needed, following established procedures, in conjunction with other Administrative Projects staff.
  • Aids in the preparation of all materials for meetings and events.
  • Manages event set-up, break-down, follow-ups and scheduling.
  • Post items on E-Bay
  • Do email blogs with constant contact
  • Any other duties as assigned by the office manager.Administrative Assistant Job Requirements:
    • High School graduate or higher.
    • Experience with administrative tasks in a professional manufacturing, service, or retail environment is required.
    • $18-$22hr.
    • full benefits after 3-4 monthsPlease email me your resume to for immediate consideration.

      We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate Staffing, Jupiter , Administrative Assistant, Administration, Clerical , Jupiter, Florida

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